Family Resource Center Administrative Assistant PT

Alpha Resource Center
Published
April 9, 2024
Location
Santa Barbara County, CA
Category
General  
Job Type

Description

This position is a key component to administrative operations of the Family Resource Center “FRC”.  Employee must display professional integrity and encourage and contribute to the mission of Alpha through supporting families, creating opportunities, and fostering belonging Employee must value community partnerships and demonstrate respect for all individuals, encourage individual and family engagement Incumbent must promote a positive environment for all individuals, fellow employees, visitors, and all others encountered within the scope of the position  

ESSENTIAL ADMINISTRATIVE DUTIES AND RESPONSIBILITIES: 

  • Maintain confidentiality 
  • Manage calls to the Family Resource Center, take detailed messages and direct callers to appropriate team member 
  • Obtain intake information, enter details into database and assign to a team member 
  • Prepare documents for FRC team.  Copy, scan and email as needed 
  • Coordinate scheduling of events and meetings 
  • Oversee data entry, utilization of in-house data base 
  • Support management in development of reports, billing, and program evaluation 
  • Support implementation of outreach efforts to promote family engagement and community partnerships 
  • Ensure accurate communication is shared among team, organization and with community partners 
  • Assist FRC manager and team with coordination, implementation and hosting of special events and trainings  
  • Review and update resource publications, meeting notices, training manuals 
  • Assist FRC team with maintenance of office inventory  
  • Assist manager with office requisition of supplies and staff requests 
  • Support orderly access to files and resources 
  • Maintain an orderly work area and take responsibility for maintaining clean and safe general use areas 
  • Assist with preparation, coordination and participation in team meetings including local and out of area professional development, travel and invoicing. 
  • Provide translation of documents and interpretation as needed Other duties as assigned 

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